If you’re satisfied with how they look let’s move to step 6 and complete the merge. The Label Options dialog box will be displayed. To create mailing labels, from the Mailings tab, in the Start Mail Merge group, from the Start Mail Merge dropdown, click Labels. Only one label is being printed on each sheet of labels. Now, on the mail merge menu you can click through the Recipients by clicking the back or forward arrows. If you doing hundreds of labels … I would just spot check them. One or two clients have mentioned problems with creating mailing labels, using Word 2007 or Word 2010 mailings tab. Your document screen will look similar to this. This will populate each label with the fields from the fist label.

Now over on the Mail Merge menu bar you will want to select the “update all labels” button. Select a label template and open in Word for the web. You can also go to, and search for label. For label templates, select More templates when you create a new document in Word for the web. However you can create labels from a template. For instance on this label I would want the First Name before the Last Name. Word for the web doesnt support directly creating labels. You can edit them by highlighting the field and moving it to where you want. Now if you look over at your document you will notice these fields are being added to your labels. Just double click on each field you want to include. Now we can choose the order of the data we want presented on the labels we are creating. Ok, we’re almost complete, just a couple more steps. Click on Next: Arrange your labels.

Since I know the data source is what I want I chose Select All. Here you can change the order of your information, delete certain users, and validate information. You will click on a confirmation screen verifying your data source (I used an Excel spread sheet that I had imported from Access) and get to Mail Merge Recipients window.

Creating labels in word 2003